PAYMENT & SHIPPING
What payment methods does Hepha accept?
All payment-related information can be found on our Payment page.
How can I cancel my order?
To cancel your order, please contact our customer service. You can easily do this using the contact form on our website.
Then we need some information from you, such as the order number, your name and e-mail address, and please state the reason for the cancellation request.
How much assembly is required when my bike arrives?
Your e-Bike ships 99% pre-assembled, and will be ready to ride after a few simple steps. You only have to assemble the pedals and display, and adjust the handlebar.
How long will delivery take?
When the model of your choice is in stock, our processing time is 2-3 working days. The delivery time for Germany is 2-4 working days, for Austria and France it is 3-6 working days.
If the model you choose is not in stock, you can choose to pay a deposit of 100 euros in advance. Once you have selected your model, you can see the estimated delivery time.
Please note that there are no deliveries on Sundays and public holidays. Orders that reach us on Friday afternoons will not be processed until Monday.
I ordered my bike a while ago. The current delivery date on the website does not match my order confirmation. Does the new delivery date also apply to me?
The estimated delivery dates on our website apply to the time that you opened the page.The estimated bike delivery dates on our website are valid at the time of your current visit to our website. They are therefore relevant for new orders that have not yet been placed. If you have already ordered your bike in advance, the information on the delivery date on your order confirmation applies. If the delivery date of the bike you have ordered changes, we will inform you by email and you will receive an adapted order confirmation.
What are the costs for bike shipping and packaging?
Free shipping within Germany, Austria and France.
Which countries does Hepha ship to?
We currently only deliver within Germany, Austria and France.
What special considerations do I have to take into account when shipping my e-bike?
Our e-bike shipping partner is Simplelogistik or Cargoboard. Once your order has shipped, we will send you a confirmation email. This does not contain a tracking number – Simplelogistik or Cargoboardwill reach out to you by phone to arrange a delivery date.
Before sending your e-bike to us for returns or servicing, please always contact us first.
Checking for delivery damages
If your bike has been damaged during delivery, please take photos of the damages and notify us immediately after the arrival of the shipment (within one week) with a description, photos, or videos.
If you receive a damaged box or a box transported sideways, we suggest you refuse to accept the delivery overall. If you already opened the box, send us a description and photos or videos of the state of the box and bike.
How fast does a Hepha Mittelmotor equipped e-bike go?
All e-bikes in the EU provide support up to 25 km/h, a speed limit imposed by EU law. As long as the e-bike’s support adheres to this limit, it is considered a normal bike.
Does my e-bike require license or registration?
Hepha e-bikes require no driver’s license or registration.
Is the Hepha E-Bike system waterproof?
Yes, the Hepha E-Bike system is waterproof for use under normal riding conditions, including heavy rain. Please do not use a high pressure washer to clean your bike.
Can I tune my Hepha mid-motor to increase the power-assist speed limit?
Due to strict regulations governing e-bikes, it is neither allowed nor recommended to alter the speed of your Hepha E-bike. The regulations are set in place to avoid dangerous situations.
Does the motor stop generating assist power at 25 km/h (20mph)?
It will gradually decline the assistance when the speed is over 25km/h.
BATTERY & CHARGING
Can I remove the battery for charging?
Yes, with the key you can easily remove it and charge it in the apartment.
What happens if the battery runs out?
If the battery is empty and it no longer supports the motor, you can simply continue riding like a normal bike.
Can I lock the battery?
Yes. There is a keylock included which you can use to lock and unlock the battery on the bike.
Long-term battery storage?
Store in a cool, indoor location with stable temperature between approximately 10 to 20°C.
No direct exposure to sunlight or rain.
Charge battery to around 70% before storing.
Every six months, charge battery back up to around 70% .
Before using battery again, charge it completely.
How fast will battery capacity decrease?
As with every modern battery, capacity will decrease due to charging. Hepha guarantees a remaining battery capacity of 60% after 1000 charge cycles.
My battery is empty. Do I need to charge it right away?
You need to charge it back up to 70% if you plan to directly store your bike for six months or more. Otherwise, if you plan to use your bike in the very near future, simply charge the battery before your next ride.
Will the display still work if the battery is empty?
Yes. When riding with an empty battery, the ride-assist will stop but there will always be some extra ‘bring me home’ energy to run the display as well as bike lights.
Does pedaling recharge the battery?
No. Pedaling the bike does not recharge the battery.
How long does it take to charge the Trekking 7 battery?
For a 708Wh battery, using a 6A charger, it will take 2.6 hours to charge your battery up to 80%. For a complete charge, it takes 4 hours.
Can I change the front and tail light of a Hepha e-bike?
Yes, but please change to same spec light.
Can the taillight and headlight be connected to the power supply?
Yes, the headlight and the taillight can be connected to the drive unit.
What does "walk assist" mean on Hepha e-bikes?
Walk mode is available. For example, if you push your e-bike in a mountainous area or through a shopping mall, and the e-bike becomes too heavy for you, you can turn on walk assist. One push of a button and your e-bike will drive slowly by your side. This will make it easier for you to push.
Has Hepha e-bike a derailleur or a hub gear?
SHIMANO 10-speed derailleur.
Can I change the gear combinations?
No, you can't. Only OEM manufacturers or HEPHA can change the gear combination.
Can I replace the chain ring or cassette sprocket with same gear combinations?
Yes, you can.
Is the locking function of the suspension fork available?
Is the handlebar adjustable?
Yes, the handlebar height can be adjusted. The angle can also be adjusted.
How much is the maximum load of an electric bicycle?
The maximum load of electric bicycle is 130kg (driver + luggage).
Are the wheel hubs quick releases or thru axles?
Two wheel hubs are quick releases.
RETURN & WARRANTY
How does returning e-bikes work?
The registration of an e-bike return is particularly important, since the shipment must always be registered as a dangerous good. Please return all products specified for return. The return shipment is made via Cargoboard or Simplelogistik. Once you have registered your return, a Cargoboard or Simplelogistik representative will contact you by phone or email to arrange a date for collection. Please note that an exact time cannot be arranged. Usually, the pickup can be limited to the morning or afternoon.
What do I have to send back?
The return must include all accessories. All extras and original components included, including the charger and tools, must be returned in their original condition.
The bike must be returned in its original packaging. We expressly recommend that you keep the original packaging within the return period of 14 days in order to guarantee a problem-free return.
Do I have to pack my e-bike specially?
E-bikes with batteries are a class 9 hazardous material, so you need special packaging. Of course, you can return the e-bike in the original shipping carton, as this complies with the regulations. Please make sure that the battery is installed in the e-bike for shipping.
Can I return a defective e-bike battery?
Please note that seriously damaged e-bike batteries must not be returned under any circumstances.
How can I dispose of my e-bike battery?
We would like to ask you to take a photo of the battery with the serial number. This is located on the bottom. You can usually hand in your defective battery at local recycling centers. You can find more information about disposal points on the website http://www.grs-batterien.de/. Often, local hardware stores and e-bike dealers also offer the opportunity to receive the batteries and dispose of them properly.
What costs do I have to pay in the event of a warranty claim?
When making a warranty claim you don’t have to pay any costs – neither for shipping, nor labour, nor parts.
REPAIR & INSPECTION
Where can I take my Hepha for service or inspection?
HEPHA only offers online purchases and no offline stores offer inspection services.
But you don't need to worry at all, your e-bike can still enjoy the corresponding guarantee and warranty.
If you have any issues with your bike, please contact us to describe your problem in detail. We will resend the related accessories and try to give you a satisfactory answer. You can go to your local bicycle shop to fix your e-bike and we will refund you if any repair fees occur.
Important maintenance tips for new owners
Keep your bike clean
One of the most important things is keeping your bike clean. Preventing dirt settling will help the moving parts run smoothly and noise-free.
Regular maintenance does not take much time:
If you ride through the mud, you can let your bike dry and then brush off the dirt with a big, soft bristle brush.
Give your bike a nice cleaning every once in a while with water and soap — the power panel and motor housing are waterproof.
The power panel can be cleaned with some contact spray and an old toothbrush. Do not use anything metallic near the charging port!
Do not use pressure washers as they will remove the “good” grease on the bike.
Clean your chain before oiling it.
General maintenance interval
Just cleaning the bike regularly contributes a lot to a long life of your e-bike, and you can do a few things yourself without much technical knowledge. Here we have put together a few tips to help you enjoy your e-bike for a long time.
The first important check-up should be done in a bicycle repair shop after 500 kilometres. We then recommend having your Hepha e-bike checked thoroughly in a bicycle workshop every 3,000 kilometres or at a minimum once a year. Any bicycle repair shop can carry out such an inspection.
How to take care of your chain
Check if the chain has lengthened over time - this can be done with specific tools, or at any local bike shop
Make sure that your chain is always sufficiently oiled. This not only protects the chain from premature wear, but also protects the entire drive system.
If the chain feels dry, clean it with a dry cloth first and then oil it with chain oil. To do this, turn the pedals backwards so that the chain oil is evenly distributed.
The belt drive does not need chain oil, but should be cleaned regularly with an old toothbrush, clean water and soap.
Avoid contact between lubricant and disc brake, brake pads and rims.
Who can ride Hepha E-bike Trekking 7?
Our E-bike Trekking 7 is designed for adults. Each Trekking 7 can be used as a men's E-bike or as a women's E-bike.
The Subsidies in Germany
Taking Advantage Of Tax Benefits: E-bikes
Check out if your dealer participates in the long term lease programs:
Make sure you check the website or your city hall or regional office to see if there are any updates as new programs appear and current grant amounts may change.
Tübingen: e-bike owners get a bonus if they switch to the green electricity tariffs of the municipal utility or replace a powered two-wheeler with an e-bike. Grant of €100 – if you are a green electricity customer of Stadtwerke Tübingen and a holder of the free swt advantage card
Regensburg: Businesses, freelance professionals and non-profit organizations: Refund of 25% of the acquisition price (max. €600).
The Subsidies in France
Bicycle bonus: State aid extended until 31 December 2023
1. Bonus amounts according to your situation
Electrically assisted bicycle
-Individuals with a reference tax income per unit of less than or equal to €6,358, or who are disabled:
Aid of up to €400
-Individuals with a taxable income per unit less than or equal to €14,089, or who are disabled:
Aid up to €300
2. Conversion allowance of €1,500 to €3,000 per person
If you are scrapping an old vehicle (car or van built before 2006 for petrol engines, and before 2011 for diesel engines) that you have owned for more than a year, you can benefit from a conversion premium of 40% of the purchase price of the electrically-assisted bicycle, up to a maximum of €1,500 (for people with a taxable income of between €6,358 and €22,983) This bonus can be paid to each member of the same household who buys an electric, folding or cargo bike, etc., until 31 December 2023, whereas it was previously a one-off payment for each old vehicle sent to the scrap heap.
If your reference tax income is less than or equal to €6,358, or if you are disabled, this bonus can be as much as €3,000 (or still 40% of the purchase price of the bike).
If you live in a low-emission zone and your local authority has paid you aid to buy or hire an electrically-assisted bicycle, this premium is increased by €1,000.
3. Regional aid
The purchase of your electric bike may be financed by your region if it meets certain environmental requirements:
The electric bike must be new;
It must have an auxiliary electric motor
It must have a unique identifier on its frame
It must not be fitted with a lead battery.
Depending on where you live, the procedures for applying for local aid for the purchase of an electric bicycle may vary. Some départements offer their residents digital forms, while others require paper applications to be submitted. Contact your local council to find out more.
How do I apply?
See details on the French government website:
How can we help you?
- We can provide a French version of your invoice to avoid the need for further translation.
- For the time being, you will need to find a bike shop near you to get the ID number for your bike. We are working on a better solution to this problem, but it may take some time. We therefore suggest that our customers find a shop to register now.